The computerization of organizations has introduced the problem of how to manage a great number of electronic documents. Studies have demonstrated that internal departments of a company lose approximately 30% of their time in document search, of which 80% is wasted  analyzing useless documents.
The adoption of document management systems increases staff’s profit, so, drastically reducing search times of useful documents. This can be achieved by using the full-text retrieval function.

The CollaborationDesktop Documenta module contains all the typical functionalities of a document management system and guarantees quicker research time of the user’s requested electronic documents. It will improve staff's yield and will guaranty a rapid and significant ROI to companies.

Below, there is a list of the main functionalities and characteristics offered by CollaborationDesktopDocumenta.

Rapid document search: Documenta combines a powerful Web-based research engine allowing time reduction of important document search operations to few seconds.

Search for keyword or sentence: It is possible to search for a keyword or sentence. For example, it is possible to search for all the documents which contain the word "Project" or documents containing the sentence "commercial product analysis”.

Advanced research: Documenta offers some advanced search functionalities with which documents can be found, such as by author, title, dimension or by document date.

Search by Boolean logic definitions: according to Boolean logic rules, it is possible to link some words together by using the search functions with OR, AND, NOT.

Order of search results by various rules: the search results can be by lexicographical or chronological order.

Indexation of documents: the documents can be automatically or manually indexed in a massive way within the search engine. Massive indexation of documents is especially useful in the first population phase.

Architecture perfectly integrable with other computer programs used within the company: Documenta can be integrated with the most common computer programs on the market such as Word, Excel, PowerPoint, Adobe Reader and Microsoft Outlook.

Classification of contents: it is possible to create document hierarchies and classifications, in order to make search and the management functions easier.

Low-cost solutions: the entire Collaboration Desktop suite was designed to have a high quality/price ratio. In this way, the suite can be adopted to a number of PMI environments. The cost in adopting Collaboration Desktop is limited compared to other instruments used in companies. This is due to the use of Microsoft .Net technology and to the product’s easy integration.

Rapid customization of the report environment: it is possible to quickly personalize the Documenta work environment thanks to Microsoft’s Dot-Net technology. This technology is implemented, together with other integrated functionalities, allowing the user to customize the environment in very little time, at low cost and in an efficient manner, so facilitating work.

Simple, powerful and intuitive graphic interface: a simple, powerful and intuitive graphic interface allows the user to perform research operations.

For more information on our products or to request a personal demonstration, please do not hesitate to contact us. We have the right answers to your problems.